Document Tracking System
Uses barcodes on documents, folders and material for assigned items with a full chain of custody
Document Management System
The GigaTrak Document Tracking System is a flexible solution for nearly any organization that needs to track documents and materials assigned to a person or location. With a low cost of ownership, your return-on-investment is just a matter of weeks away! Know where your documents are and retrieve them quickly when necessary!
How to Use Document Tracking Software?
Set up each Employee with an ID to transfer and receive documents
Create Locations where materials can be located
Print barcodes for Locations and Employees
Use a mobile Handheld, or Web Portal to scan document transfers performed
Download Inspection data to the host system and generate reports
How Do I Transfer Items?
Scan the Employee or Location ID where the documents are located
Scan your document barcodes and material item barcodes
What Options are Available to Transfer Items?
Desktop Computer | 
Mobile App |
All insurance firms, law offices, government agencies, corporations, and many others can benefit from knowing where important documents are located. The challenge is making it easy to record when and where items are moved. Our Document Tracking System uses barcodes to identify employees, locations, and material items, keeping costs low yet accuracy high. The user simply scans the employee or location barcode using a handheld Android device and then each document barcode being assigned. Documents can then be located quickly with a full chain of custody report available. Simple, effective, and quick to implement! Use your existing cell phone camera for individual barcode scans or a dedicated Android PDA with an integrated barcode scanner for rapid scanning of multiple documents.
The GigaTrak Document Tracking System can help you track where your documents and material items are quickly and easily!
Every organization has documents and materials that must be tracked until you no longer need the items. Our Document Tracking System gives you advanced flexibility within a simple easy-to-use solution! Both the Location Type and Item Type functions allow you to create any structure that matches how you run your business. Documents are then created, barcode labels printed, applied, and transferred to a location or employee! A complete chain-of-custody history is then maintained.
Features & Benefits
| DTS (Document Tracking System) Features |
Pro
|
|---|---|
| Manage item types and location types | |
| Create item and location hierarchy | |
| Unlimited user-defined fields | |
| Chain of custody tracking | |
| Transfer items to locations and employees | |
| Set retention dates and intervals | |
| Flag items as disposable after retention | |
| Use quickly-identifiable icons | |
| Enhanced employee access groups/levels | |
| Generate reports | |
| Integral barcode label designer | |
| Wireless handheld ability |
Pricing
Cloud-Hosted
- Annual Subscription
- Little To No IT Involvement
- Unlimited Support & Updates Included
- Connect Anytime With Smart Devices
- Starting at
$75/Month
Self-Hosted
- One Time Fee
- Manage All Data Yourself
- Control Change & Performance
- Internal Resource Utilization
- Starting at
$2,995
Who Uses Gigatrak Document Tracking System?
Education
DTS is used by School Districts, Universities, K-12 and other Education Institutions. You can track material items for Staff, Student, and Faculty members alike.
Documents Tracked Include:
- Student files
- Teacher Evaluations
- Books & Library Materials
- Lab & Research Items
Business
Businesses of all types rely on DTS to meet their document tracking needs. Our customers provide services in technical, financial, medical, entertainment, and other industry segments.
Documents Tracked Include:
- Documents & Production Folders
- Reports & Files
- Accounting & Finance Documents
- Customer/Client Files
Government
Local, State, and Federal government agencies look to GigaTrak for their Document Tracking needs. Police, Fire, Military, Embassies, Space & Aeronautic, Municipalities and governing groups are some examples of existing DTS users.
Documents Tracked Include:
- Classified Documents
- Case Files
- Weaponry & Artillery Information
- Safety Information
Contractors
Electrical, HVAC, Construction, and Industrial companies use GigaTrak Document Tracking to manage the large volume of equipment critical to their day-to-day operations.
Documents Tracked Include:
- Jobsite Documentation
- Invoices
- Equipment Documents
- Warranty Information