Document Tracking System

Document Management System

The GigaTrak Document Tracking System is a flexible solution for nearly any organization that needs to track documents and materials assigned to a person or location. With a low cost of ownership, your return-on-investment is just a matter of weeks away! Know where your documents are and retrieve them quickly when necessary!

How to Use Document Tracking Software?

Set up each Employee with an ID to transfer and receive documents

Create Locations where materials can be located

Print barcodes for Locations and Employees

Use a mobile Handheld, or Web Portal to scan document transfers performed

Download Inspection data to the host system and generate reports

How Do I Transfer Items?

Scan the Employee or Location ID where the documents are located

Scan your document barcodes and material item barcodes

What Options are Available to Transfer Items?

Desktop Computer	Mobile App

All insurance firms, law offices, government agencies, corporations, and many others can benefit from knowing where important documents are located. The challenge is making it easy to record when and where items are moved. Our Document Tracking System uses barcodes to identify employees, locations, and material items, keeping costs low yet accuracy high. The user simply scans the employee or location barcode using a handheld Android device and then each document barcode being assigned. Documents can then be located quickly with a full chain of custody report available. Simple, effective, and quick to implement! Use your existing cell phone camera for individual barcode scans or a dedicated Android PDA with an integrated barcode scanner for rapid scanning of multiple documents.

The GigaTrak Document Tracking System can help you track where your documents and material items are quickly and easily!

Features & Benefits

DTS (Document Tracking System) Features	Pro
Manage item types and location types
Create item and location hierarchy
Unlimited user-defined fields
Chain of custody tracking
Transfer items to locations and employees
Set retention dates and intervals
Flag items as disposable after retention
Use quickly-identifiable icons
Enhanced employee access groups/levels
Generate reports
Integral barcode label designer
Wireless handheld ability

Pricing

Cloud-Hosted
Annual Subscription
Little To No IT Involvement
Unlimited Support & Updates Included
Connect Anytime With Smart Devices
Starting at
$75/Month
Get Started

Self-Hosted
One Time Fee
Manage All Data Yourself
Control Change & Performance
Internal Resource Utilization
Starting at
$2,995
Get Started

Who Uses Gigatrak Document Tracking System?

education

Education

DTS is used by School Districts, Universities, K-12 and other Education Institutions. You can track material items for Staff, Student, and Faculty members alike.

Documents Tracked Include:

Student files
Teacher Evaluations
Books & Library Materials
Lab & Research Items

Business

Businesses of all types rely on DTS to meet their document tracking needs. Our customers provide services in technical, financial, medical, entertainment, and other industry segments.

Documents Tracked Include:

Documents & Production Folders
Reports & Files
Accounting & Finance Documents
Customer/Client Files

government

Government

Local, State, and Federal government agencies look to GigaTrak for their Document Tracking needs. Police, Fire, Military, Embassies, Space & Aeronautic, Municipalities and governing groups are some examples of existing DTS users.

Documents Tracked Include:

Classified Documents
Case Files
Weaponry & Artillery Information
Safety Information

commercial-construction

Contractors

Electrical, HVAC, Construction, and Industrial companies use GigaTrak Document Tracking to manage the large volume of equipment critical to their day-to-day operations.

Documents Tracked Include:

Jobsite Documentation
Invoices
Equipment Documents
Warranty Information

Guard Tour System

Specify simple instructions for each inspection check point and collect results with user recorded notes

Inspection Tracking Software

Dependable inspection tracking software is a must-have for any company that requires security and inspections for the safety of their facilities and personnel. It is crucial for management to know precisely when those inspections are being completed, and to be aware of any discrepancieszorb ball. Using barcodes, a guard can scan each inspection point and respond to the simple instructions provided on the screen. Guard Tour System, our easy-to-use security inspection tracking software, is the simple, effective, and quick-to-implement solution.

You can:

Set up each Employee with an ID to perform inspections
Organize tours by facilities and locations
Specify instructions for each Inspection
Collect results and record notes
Download tour data and generate reports

What Are Inspection Checkpoints?

Door Locks

Lighting

Battery Power

Water Leaks

Fire Extinguishers

Safety Equipment

Climate Control

And more!

Who Uses Guard Tour System?

Facility Manager

Property Manager

Guard & Patrol Officers

Security Companies

Inspection Check Manager

Safety Manager

And others!

GigaTrak’s Guard Tour System software gives you the power to track inspections by facilities and locations, generate different “tours” with assigned inspection checkpoints, use a mobile handheld to record results and notes, and download inspection rounds and results to print and e-mail reports. You can set tour frequency by months, days, or hours and can create automatic alerts for upcoming tours. In addition, Guard Tour System’s security tracking software includes a barcode label designer for the creation of employee and location/checkpoint labels.

Inspection tracking software doesn’t get any easier than Guard Tour System. Focused on security and safety with permanent records management, it’s an ideal system for most organizations. With a low cost of ownership, the return-on-investment is just a matter of weeks away.

Features & Benefits

GTS (Guard Tour System) Features	Pro
Employee Administration
Facilities and Inspection Locations
Download of Inspection Rounds and Results
Use a Mobile Handheld Computer for Inspections and record Results and Notes
Print, PDF, or Email (via Outlook) Reports
Creation of different “Tours” with assigned inspection Checkpoints
Set Tour Frequency by Months, Days, or Hours
Alert of Upcoming Tours
Report of Missed Inspections
Ability to save reports as an xls or xlsx (Excel), rtf, tiff, jpg, png, gif, bmp and others.
Barcode Label Designer for Employee and Location/Checkpoint labels

Pricing

Self-Hosted
Starting at
$1,995
One Time Cost
Guard Tour System
Host software on your own server
Get Started

Who Uses Gigatrak Guard Tour System?

education

Education

GTS is used by school districts, universities, k-12 and other educational institutions to record security and inspection data. We can track inspections on various school facilities.

Inspections Tracked Include:

School Building & Classroom Lockups
Fire Extinguisher Inspections
Gas Valve Shutoffs
Lighting
Alarms Set
Temperature Control

corporate

Business

Businesses of all types rely on GTS to meet their inspection tracking needs. Our customers provide services in technical, financial, medical, entertainment, and other industry segments.

Inspections Tracked Include:

Building & Room Lockups
Fire Extinguishers
Lighting
Alarms Set
Temperature Control
Quality Control

government

Government

Local, State, and Federal government agencies look to GigaTrak for their Guard Tour needs. Police, Fire, Military, Embassies, Space & Aeronautic, Municipalities and governing groups are some examples of existing GTS users.

Inspections Tracked Include:

Building Security
Fire Extinguisher Inspections
Lighting
Alarms Set
Temperature Control
Weapons Inspection
Safety and Emergency Apparatus Inspections

Contractors

Electrical, HVAC, Construction, and Industrial companies use GigaTrak Guard Tour to manage the large volume of equipment critical to their day-to-day operations.

Inspections Tracked Include:

Safety Apparatus Inspections
Equipment Inspections
Jobsite Inspections
Building Security
Gas Valve Shutoffs

Package Tracking System

Create storage and delivery locations with our barcode tracking to receive, transfer, and deliver each package

Package Tracking Software

All large companies receive volumes of registered mail and packages each day, and even the average package tracking system can easily show you when these items were accepted. The challenge is knowing where they went after being received. GigaTrak has the answer. Our Package Tracking System uses a tracking barcode to receive, transfer, and deliver each item with minimal effort. It also includes the power to follow the trail of incoming registered mail and packages after they are receipted. Think of it as all-knowing delivery tracking software: You’ll know who has it, where it is, and when it was last handled. Simple, effective, and quick-to-implement!

Mail & Deliveries:

Packages From Any Major Carrier

Registered Mail

Deliveries From Local Suppliers

Materials, Documents and Files

And any other uniquely barcoded item!

Who Uses Package Tracking?

Facility Manager

Shipping & Receiving Departments

Mail Distributors

Companies with a large volume of registered mail and packages

Groups receiving supplies and materials

Package Delivery Manager

And more!

Package Tracking System allows you to create and store detailed package information, print barcode labels for unmarked packages, and accept electronic delivery signatures. Delivery Tracking has never been so easy and so powerful at once. Our Package Tracking System is an extremely simple, effective, and quick-to-implement tool that can help nearly any organization track the receipt, transfer, and delivery of registered mail and packages.

Features & Benefits

PTS (Package Tracking System) Features	Pro
Employee Administration (Import from Text file and Active Directory)
Location Administration (Import from Text File)
Create Container Barcode Labels
Use a Mobile Handheld Computer for Receipts, Transfer, Containers, and Deliveries
Print, PDF, or Email (via Outlook) Reports
Ability to save reports as an xls or xlsx (Excel), rtf, tiff, jpg, png, gif, bmp and other formats
Record Package Information (Notes)
Print barcode labels for unmarked Packages
Accept an electronic Delivery Signatures
Auto Email Employee upon Receipt and Delivery

Pricing

Cloud-Hosted
Annual Subscription
Little To No IT Involvement
Unlimited Support & Updates Included
Connect Anytime With Smart Devices
Starting at
$75/Month
Get Started

Self-Hosted
One Time Fee
Manage All Data Yourself
Control Change & Performance
Internal Resource Utilization
Starting at
$2,495
Get Started

Who Uses Gigatrak Package Tracking System?

education

Education

PTS is used by School Districts, Universities, K-12 and other Education Institutions. You can track material items for Staff, Student, and Faculty members alike.

Package Tracked Include:

District-wide Packages
Campus-wide Packages
Audio and Visual Equipment
Books and Library Materials
Lab and Research Items

corporate

Business

Businesses of all types rely on PTS to meet their package tracking needs. Our customers provide services in technical, financial, medical, entertainment, and other industry segments.

Packages Tracked Include:

Company Packages
Company Transfers
Building Transfers
Medical Instruments and Supplies
Documents and Production Folders

government

Government

Local, State, and Federal government agencies look to GigaTrak for their Package Tracking needs. Police, Fire, Military, Embassies, Space & Aeronautic, Municipalities and governing groups are some examples of existing PTS users.

Package Tracked Include:

Safety and Emergency Packages
Weapons and Tactical Items
Case Files
Classified & Unclassified Information
Deliveries

commercial-construction

Contractors

Electrical, HVAC, Construction, and Industrial companies use GigaTrak’s Package Tracking service to manage the large volume of equipment critical to their day-to-day operations.

Packages Tracked Include:

Material Deliveries
Instruments & Supplies Packages
Equipment Transfers & Deliveries
Paperwork

Stores Tracking System

Supply room management to track consumable materials and equipment checked out to a person or job

Stores Tracking Software

Organize your warehouse, storeroom, or service center with a supply tracking software that works the way you need it. Quick-to-implement, our system helps you reduce losses and unnecessary spending. Know when materials are being consumed by your employees or your customers and quickly generate reports on the materials used on a specific job or by an account.

What are the differences?

Track Your Materials:

Spare/Repair Parts

Medical Supplies

Office Supplies

Cleaning Supplies

Tooling and Inserts

And more!

Who Uses Stores Tracking Software?

Municipal Utilities

Service and Support Organizations

Maintenance and Repair Centers

Medical Storage Rooms

Manufacturers with Tooling Storage

Schools and Universities

Government Agencies

And others!

Highlights from Our Stores Tracking Software:

GigaTrak’s Stores Tracking System lets you monitor storeroom supplies, parts for sale, parts for repair, and general inventory items across multiple locations. Manage janitorial supplies as well as other supplies and consumables used in-house with our store room tracking system. You can easily check inventory history, too. Stores Tracking allows for monitoring of inventory by expiration dates, lot number, and by facility.

We know you need to stay one step ahead of the game in keeping your facilities efficiently stocked. Let us help you master the task. With GigaTrak’s Stores Tracking Software, it’s never been easier to manage inventory.

Features & Benefits

STS (Storeroom Tracking System) Features	Pro	Enterprise
Receiving – Unplanned and Purchase Order Receipts
Bar Code Label Designer/Printing
Part Master
Vendor Master
Purchase Order Entry
Inventory by Facility Location
Inventory Transaction History
Units of Measure
Inventory Transfer
Inventory Check Out to Work Order
User Administration Login Specific
Standard Reports
Batch Terminal for Part Check-Out
Physical Inventory
Bid Requisitions
Automatic PO Creation from Bid Requisition
RF Wireless Terminals for Check-Out
Standard Database	MS Access or SQL Server	MS Access or SQL Server
Technical Support	90 Days	90 Days
Number of Users Included	Stand Alone or Multi Users	Stand Alone or Multi Users
Expiration Date
Lot # Tracking
Manage Inventory by Facility

What Are the Differences? Compare Versions

Pro Edition

Receiving – Unplanned and Purchase Order Receipts
Bar Code Label Designer/Printing
Part Master
Vendor Master
Purchase Order Entry
Inventory by Facility Location
Inventory Transaction History
Units of Measure
Inventory Transfer
Inventory Check Out to Work Order
User Administration Login Specific
Standard Reports
Batch Terminal for Part Check-Out
Physical Inventory
Bid Requisitions
Automatic PO Creation from Bid Requisition
RF Wireless Terminals for Check-Out
Standard Database
Technical Support
Number of Users Included

Enterprise Edition

Pro Edition, PLUS:

Expiration Date
Lot # Tracking
Manage Inventory by Facility

Pricing

Self-Hosted
Starting at
$1,995
User/One Time Cost
Store Tracking System
Host software on your own server
Get Started

Who Uses Gigatrak Stores Tracking System?

education

Education

STS is used by School Districts, Universities, K-12 and other Education Institutions. You can track material items for Staff, Student, and Faculty members alike.

Supplies Tracked Include:

Books and Library Materials
Lab and Research Items
School Supplies
Medical Supplies
Cleaning Supplies
Office Supplies

Business

Businesses of all types rely on STS to meet their store tracking needs. Our customers provide services in technical, financial, medical, entertainment, and other industry segments.

Supplies Tracked Include:

Medical Instruments and Supplies
Cleaning Supplies
Office Supplies
Spare Parts

government

Government

Local, State, and Federal government agencies look to GigaTrak for their Store Tracking needs. Police, Fire, Military, Embassies, Space & Aeronautic, Municipalities and governing groups are some examples of existing STS users.

Supplies Tracked Include:

Medical Supplies
Cleaning Supplies
Office Supplies
Weaponry & Artillery

Contractors

Electrical, HVAC, Construction, and Industrial companies use GigaTrak Store Tracking to manage the large volume of equipment critical to their day-to-day operations.

Supplies Tracked Include:

Consumable Materials
Building Materials
Spare Parts
Repair Parts
Tooling and Inserts

What Do You Need to Track?

We will guide you to find the best solution to fit your needs.

Learn more...

What are the differences?

Inventory Management System

Inventory management tools include advanced cycle and physical count feature

Request Free Demo

Simple and Powerful Inventory Management Software

Protect your bottom line with GigaTrak’s basic inventory management software solutions. With GigaTrak’s inventory tracking software, you can effectively manage inventory for your warehouse, manufacturing and production, and shipping departments. You can even track what might be considered non-inventory items—basic inventory supplies such as:

Receipt and Label Materials
Track and Manage Inventory by Locations
Create Purchase Orders
Pick Materials per a Sales Order
Ship Materials to a Customer
Generate Work Orders to manufacture materials
Track Production

Use Inventory Management Software to Track Your Inventory

Receipt and Label Materials

Track and Manage Inventory by Locations

Create Purchase Orders

Pick Materials per a Sales Order

Ship Materials to a Customer

Generate Work Orders to manufacture materials (Inventory Management Pro Only)

Track Production (Inventory Management Pro Only)

Who Uses Our Inventory Management Software

Order Fulfillment Warehouses

Supplier Organizations

Distribution Facilities

School District Supply Centers

Government Agencies

Government Facilities

and others…

Applications for Inventory Management Software

Inventory Control

Inventory Management

Asset Management

Contractor Inventory Accounting

Service and Repair Operations Inventory Tracking

Janitorial Supply Inventory Maintenance

Inventory Tracking for Jobsites/Remote Locations

and others…

We offer two inventory management software editions:

GigaTrak’s Inventory Management System (IMS) Basic Edition software starts with a simple warehouse inventory-control system that is easy to set up and use. It provides all basic inventory functions, from sales orders and purchase orders to receipts and shipping. With this basic inventory management software, you’ll be able to easily manage any items or components in a centralized warehouse. You’ll also be able to conduct a physical count of inventory at any time you like.

GigaTraks’ Inventory Management System (IMS) Professional Edition gives you all the power of our basic edition along with even more advanced features, including cycle counting, lot tracking, quality control, work order tracking, and production order tracking for the small to mid-size manufacturer. So much flexible functionality is packed into this easy-to-use inventory software product, you’ll wonder how your business ever survived without it.

We make it easy for large manufacturers to generate work orders and track production.

If our off-the-shelf software packages don’t provide the full amount of functionality you require, we can still help. GigaTrak also creates custom inventory tracking software solutions. Read more about our custom solutions here.

Inventory tracking and inventory management can be a challenge, but they’re critical to your bottom line. We’ll help you tackle that challenge quickly, easily, and affordably. Check out the complete features your business will get with each of our inventory tracking systems.

Features & Benefits

IMS (Inventory Management Software ) Features	Basic	Pro
Receiving – Unplanned and Purchase Order Receipts
Bar Code Label Designer/Printing
Part Master
Supplier Master
Purchase Order Entry
Inventory by Location
Inventory Transaction History
Units of Measure
Inventory Transfer
User Level Security
Standard Reports
Shipping
Sales Order and Invoice Creation
Customer Master
Cycle & Physical Inventory	Physical Only
Work Order Entry
Production
Lot Tracking / FIFO
Quality Control

What Are the Differences? Compare Versions

Basic Edition

Receiving – Unplanned and Purchase Order Receipts
Bar Code Label Designer/Printing
Part Master
Suppliers
Purchase Order Entry
Inventory by Location
Inventory Transaction History
Inventory Transfer
User Level Security
Standard Reports
Sales Order and Invoice Creation
Customer Master
Shipping

Professional Edition

Adds to Basic Edition:

Work Order Entry
Production for Manufacturing
Bill-of-Materials for Manufacturing
Lot Tracking
Simplified Quality Control

Pricing

Self-Hosted
Starting at
$995
One Time Cost
Inventory Management System
Host software on your own server
Get Started

Who Uses Gigatrak Inventory Management System?

education

Education

IMS is used by School Districts, Universities, K-12 and other Education Institutions. You can track material items for Staff, Student, and Faculty members alike.

Inventory Tracked Include:

Computers and Tablets
Aids for Special Needs Students
Administrative/Classroom Furniture and Equipment
Audio and Visual Equipment
Band Instruments
Books and Library Materials
Lab and Research Items
Sporting Gear

corporate

Business

Businesses of all types rely on IMS to meet their asset tracking needs. Our customers provide services in technical, financial, medical, entertainment, and other industry segments.

Inventory Tracked Include:

Computers and Networking Equipment
Office Furniture and Equipment
Artwork and other Museum Valuables
TV Show and Commercial Media
Medical Instruments and Supplies
Documents and Production Folders

government

Government

Local, State, and Federal government agencies look to GigaTrak for their Inventory Tracking needs. Police, Fire, Military, Embassies, Space & Aeronautic, Municipalities and governing groups are some examples of existing IMS users.

Inventory Tracked Include:

Safety and Emergency Apparatus
Weapons and Tactical Items
Case Files
Tools
IT Equipment
Electric Equipment

Contractors

Electrical, HVAC, Construction, and Industrial companies use GigaTrak Inventory Tracking to manage the large volume of equipment critical to their day-to-day operations.

Inventory Tracked Include:

Consumable Materials
Power Equipment
Specialty Hardware
Protection Gear