Tool Tracking Software Contractor Edition

Easily check in and check out tools and equipment to employees or locations with a simple barcode scan

The Only Tool Tracking System You’ll Ever Need!

A serious tool tracking software system can save a business owner thousands of dollars in waste each year. Whether classified as fixed assets, consumables, or simply tools, every contractor has valuable equipment assigned to various employees and jobsites. Ask yourself:

How much is it costing me each year in lost tools?
How many duplicate tools do I buy that I already have?
How could I save with a Tool Tracking Solution?

With GigaTrak tool tracking software, you can reduce losses by holding your employees and subcontractors accountable for the tools and equipment they use. Everything is tracked through a simple barcode-scanning system. You can even schedule maintenance, track repairs, calculate depreciation, and keep a historical data-trail on usage. Manage tools on jobsites or by job. Manage rental tools and consumable tools, too. Best of all, locate any tool and give employees reports of what they owe you.

Freedom From Worry

Track your tools to a person or location and know what is available in stock at all times. Save time and money by eliminating manual processes.

Unlimited Number of Tools
Check Out/In to Locations, Employees or Containers
Perform Audits and Set Due Dates Upon Check out
Track Maintenance Schedules and Repairs
Hosted On-Premise or in the Cloud

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Hosting Options Features Who Uses GigaTrak?Version Differences

Self-Hosted
One Time Fee
Manage All Data Yourself
Control Change & Performance
Internal Resource Utilization
Starting at
$2,495
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Cloud-Hosted
Annual Subscription
Little To No IT Involvement
Unlimited Support & Updates Included
Connect Anytime With Smart Devices
Starting at
$75/Month
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Tool Tracking

Unlimited Tools
Complete Tool Info Including Serial #, Model # etc.
Attach Tool Photos and Documents
Detailed Tool History for Each Transaction
Track Depreciation & Warranty
Track Hours & Miles of Tools
Import and Export Tool Data
Create Master Catalog of Tools
Track Tools by PO Number
Tool Manufacturer and Supplier Information
Unlimited User Defined Fields, Conditions, Accounts, Funding Sources
Create Containers or Tool Kits

Reports

Reports to PDF
Email Reports through Outlook
Tool Assignment and History Reports
Depreciation and Value Reports
Coming Due, Overdue, and Pending Maintenance Reports
Perform Audits and Run Discrepancy Report
Reorder Point Notification
Custom Reports Available Upon Request

Check In/Out

Check Out Tools to Location, Employee or Member
Easy Check In by Barcode
Identify Tools by Barcode
Build a Cart of Items for Check Out
Set Due Dates and Enter Transaction Notes

Maintenance

Track Scheduled Maintenance
Track Unexpected Repairs
Record Maintenance Cost
Prevent Check Out if Maintenance is Past Due

Miscellaneous

Online/Offline Syncing
Barcode Label Designer and Printing
Transfer Tools Between Facilities
Employee Restrictions Based off Facility
Add in New Tools on the Go
View and Make Tool Reservations with Priority

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commercial-construction

Contractors

HVAC
Electrical
Plumbing
Roofing, Siding, Sheet Metal
Carpentry
Concrete Work
Structural Steel Erection
Wrecking and Demolition
Installation
Specialty Trade

corporate

Business

Energy Solutions
Chemical
IT Technology
Banking & Finance
Medical Supplies
Small Business
Hospitality
Warehouse Management

government

Government

Military
EMS & Fire
Healthcare
Law Enforcement
State Agencies
Disaster Recovery

education

Education

University
School District
Public and Charter Schools
Private Schools
Boarding Schools
Language Immersion Schools
Montessori Schools
Parochial Schools

Differences of our Tool Tracking System versions

GigaTrak’s Tool Tracking System (TTS) Basic Edition makes it quick and easy for you to enter, organize, and catalog your tools. The software includes functionality to track not only tools that are in use as well as binned items, warranties, and depreciation. With the included mobile handheld scanning technology, you can easily check in and check out tools to employees, locations, or containers with a simple barcode scan. Even create tool reservations. Report-generation is quick, simple, and thorough.

GigaTrak’s Tool Tracking System (TTS) Professional Edition expands upon the Basic Edition functions with abilities to track tool maintenance. Pro Edition also allows for the creation of user-defined fields based on class and type of tool. In addition, users can filter on overdue assets and generate various maintenance reports for their records.

GigaTrak’s Tool Tracking System (TTS) Contractor Edition develops further beyond the professional edition to give contractors the extra flexibility they need. Contractor Edition allows for the ability to define other member groups and jobs by which tools may be checked out.

Reduce tool losses, cut down on tool expenses, and put money back into your bottom line. With GigaTrak’s Tool Tracking System, you can finally take serious control of your tool inventory and see its return in as little as three months!

GigaTrak’s software includes limited web-based installation support and a complimentary online training session. Onsite start-up and training options are also available.

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Why Tool Tracking in the Cloud?

Online and Offline Syncing
Geo Tag Transaction Location
Mobile In-App Barcode Scanner
We Host the Data for You
Frees Up Internal IT Resources
Real-Time Tool Information
Unlimited Support During Your Term
Use Smart Devices with Mobile App

Cloud Features Version Differences Compare Pricing

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Cloud Features

Tool Tracking System Features	Computer	Mobile App	Web Portal
View Tool Records in Real Time
Check Out Tools to Locations or Employees
Set Due Dates and Enter Transaction Notes
Easy Check in by Tool Barcode
Identify Tools by Barcode
Enter New Tool Info
Add and Update a Tool Photo
Track Repairs and Perform Maintenance
View and Make Tool Reservations with Priority
Online/Offline Syncing			Live Connection Only
Edit Tools, Employee, Location Info
Create Catalog Items
Barcode Label designer and Printing
Run Reports
Perform Audits of Locations/Employees/Containers
Build a Cart of Items for Check Out

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Version Differences

Tool Tracking System Features	Basic	Pro	Contractor
Unlimited Number of Tools, Locations, and Employees
User Defined Classifications, Types, Conditions, Accounts, Locations and More
Detailed Tool History for each Transaction
Check-Out to Job/Location, Employee, or Container (Job Box)
Audit Jobs, Employees, and Locations
Excel Import/Export of Tool Data
Over 50 Reports including Assignment, History, Depreciation, Valuation and More
Track Consumable Material
Hosted On-Premise or in the Cloud
Unlimited User Defined Fields
Track Maintenance Schedules and Repairs
Create 3 User Defined Categories to Check-Out to (Great for Schools, Unions or GC’s)

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What Are the Differences? Compare Versions

Basic Edition

Master Catalog
- Catalog items for easy tool entry, organization, and mobile tool entry capabilities
Tool functions (Find, Information, History)
- Includes binned items, warranty, depreciation, attached images and documents
Check In/Out tools to employees, locations or containers
Reports
- Includes ability to create PDF file and e-mail any report
Import from TAB delimited TXT file for Tools and Employees
Export to CSV file for Tool and Employees
Barcode scanning with corded scanner attached to PC
Label design and printing
Tool Reservations
Mobile handheld scanning with Pocket PC terminals (batch and wireless available)
- Functions include identify asset, check out/in, bin count, audit, and enter new tool.
Audit reports

Professional Edition

Basic Edition, PLUS:

User defined fields based on Class and Type of Asset (unlimited)
Asset Maintenance functions

Maintenance Type
Maintenance History
Maintenance reports

Shows overdue assets on check out screen

Contractor Edition

Professional Edition, PLUS:

“Members”/ ”Jobs” Function (can be renamed by user)
- 3 user-defined Member/Job categories (e.g. Contractors, Union Labor, Project Manager)
- 4 user-defined Member/Job information fields
- Check In/Out tools to Members/Jobs
- Import Members/Jobs from TAB delimited TXT file
- Export Members/Jobs to CSV file

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Features that Tool Tracking offers over Asset Tracking

Master Catalog of Tools for easy data entry
Transfer Tools between different Facilities
Employee restrictions based on Facility
Add new Tools on the Handheld Scanner or Mobile App based on the Master Catalog #
Detailed Maintenance Features
- Prevent item check out/transfer if maintenance is past due
- Track Maintenance based on mileage/hours as well as time
Track Tools by PO Number
Ability to rename more fields
Manufacturer Information
Supplier Information
Available in the Cloud

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Pricing

On Premise

PC and Local Scanners

Computers & Corded or Wireless Scanners
Starting at
$2,495
One Time Cost
You own the software
Tool Tracking System
Self hosted
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	Help Me Decide
On Premise		Cloud Based
	Worry Free
	Access Anywhere
	Phones and Tablets
	Industrial Handhelds
	Lower Cost of Ownership
	You Own the Software
	We Manage
	Automatic Upgrades
	Unlimited Support